Job Description

Job Title: Project Assistant - Roster Job Location: Aden- Possible travel to locations Reporting to: Project Manager Duration of Contract: 5 Months

Type of contract: Full-time

No. of positions: (1)

ABOUT Resonate! Yemen

Resonate! Yemen Foundation (Resonate!) is a not-for-profit civil society foundation contributing to inclusive and local sustainable development through the provision of institutional development and local community empowerment programs to diverse groups of development stakeholders including Youth, CSOs and local Authorities. Resonate! believes in community-based interventions as a main source of sustainable local development. Position Summary:

Resonate! Yemen Foundation is implementing Strengthening EU partnership with Yemeni CSOs for the development of Yemen project. The position will be responsible for carrying out overall implementation of activities of the project within the targeted governorates. The Project Assistant will follow-up and support the process of follow-up the activities implementation, documentation, and submitting activity reports and documents in a timely manner.

Responsibilities:

· Provide support and oversee the implementation of all aspects of daily project activities undertaken in Aden ensuring that they are completed in a timely, efficient, and accurate manner.

· Operate in coordination with consortium partners to ensure comprehensive project implementation and integration of the activities across the programming.

· Serve as a focal point for local partners and consultants, maintaining positive relationships and collecting feedback, including challenges that will form the basis of project evaluation and adjustments to project implementation.

· Carry out frequent field visits to targeted districts to manage and supervise the project's activities and give feedback and guidance to facilitators and consultants.

· Working on all logistical coordination for training and workshops, which include, but are not limited to:

- Work in coordination with the project officer on preparing all training requirements.

- Attending all training sessions assigned to him/her.

- Ensure that the training session is running effectively for the benefit of the trainees.

- Collecting contact information for documentation and media coverage service providers that are documenting activities.

- Follow up on the preparation of all printed materials related to project activities.

· Keep the Project Officer & Manager informed on progress achieved and challenges faced throughout project implementation.

· Prepare regular reports and documentation of activities conducted including visual documentation.

· Ensure all files are archived following the archive guide.

· Coordinate and compile Monitoring and Evaluation (M&E) data, activity results, and documentation with M&E team and Project Manager.

· Maintain regular communication with the logistics department concerning the procurement of supplies.

· Ensure quality filing and reporting systems for project activities, feeding into reports to donors on implementation progress and achieved results.

· Provide additional administrative work, as needed and required.

· Ensure a safe working environment for all people involved in project implementation and maintain the highest standards of behavior when working with the community targeted.

· Adhere to all organizational policies and procedures as outlined policies and procedure manuals.

As job descriptions cannot be exhaustive, the position holder may be required to undertake other duties that are broadly in line with the above key responsibilities.

Reports/documents required:

• Weekly update.

• Completion reports after each training or workshop.

• Monthly achievement reports.

• Final report for the assignment.

Qualifications and Skill Requirements:

• Previous practical experience of not less than 3 years in development projects and governance programs.

• Willingness and ability to undertake frequent travel within the targeted governorates.

• Has demonstrable experience and relationships with relevant government authorities.

• Accessibility to targeted areas.

• The ability to work independently or as a member of a team.

• Ability to respond on short notice, plan and implement several activities simultaneously.

• Ability to work under pressure, as part of a team or independently, and consistently meet deadlines.

• Able to communicate clearly and sensitively with internal and external stakeholders as a representative of Resonate! Yemen Foundation.

• Strong interpersonal and communications skills required.

• Integrity: He/She works trustworthy with integrity and has a clear commitment to the foundation’s core values and principles.

• Excellent level of computer proficiency.

SUBMISSION GUIDELINES

• The application should consist of a one-page cover letter and detailed resume or CV. The cover letter should include the applicant’s earliest date of availability to begin work with Resonate! Yemen Foundation.

• Applications submitted after September 26,2025 will not be considered. Only shortlisted candidates will be contacted.

• Due to the urgency of this appointment, selection processes would be on a rolling basis.

Job Description

Job Title: HR Officer (Roster)

Job Location: Aden

Reporting to: Executive Director.

Type of contract: Full-time

No. of positions: (1)

Resonate Yemen Foundation

Resonate Yemen Foundation is seeking to establish a roster of qualified and experienced Project Managers to be considered for future opportunities as they arise. This announcement does not relate to a specific vacancy but serves to identify and pre-assess potential candidates for upcoming project-based assignments. Qualified individuals who express interest and meet the required criteria will be included in a roster and may be contacted as relevant opportunities become available, depending on project needs, timelines, and thematic focus.

ABOUT Resonate! Yemen

Resonate! Yemen Foundation (Resonate!), is a not-for-profit civil society foundation contributing to inclusive and local sustainable development through the provision of institutional development and local community empowerment programs to diverse groups of development stakeholders including Youth, CSOs and local Authorities. Resonate! believes in community-based interventions as a main source of sustainable local development.

General Position Summary

Project Managers at Resonate Yemen Foundation play a critical role in leading the design, execution, and oversight of project activities in line with the Foundation’s mission and operational standards. The position requires a results-driven professional with strong leadership, coordination, and communication skills, capable of managing diverse teams and ensuring timely and effective delivery of project objectives.

Key Responsibilities

1.     Project Planning and Implementation

·Develop and oversee detailed project implementation plans, including procurement, training, communication, and activity schedules.

·Ensure that project activities are executed in accordance with approved work plans, timelines, and standard operating procedures.

·Coordinate field operations, ensuring logistical and operational readiness in collaboration with project coordinators and local teams.

·Adapt implementation approaches as needed in response to emerging challenges, risks, or contextual shifts.

2.     Financial and Administrative Oversight

·Lead the preparation and monitoring of project budgets in collaboration with the Finance Unit, ensuring spending is aligned with approved allocations.

·Authorize and track expenditures, ensuring compliance with both donor guidelines and Resonate’s internal financial policies.

·Ensure all project-related records are properly maintained, archived, and easily accessible, both electronically and in hard copy.

3.     Reporting and Documentation

·Draft high-quality narrative and financial donor reports in a timely and accurate manner.

·Review internal reports prepared by local partners, officers, and field coordinators and provide feedback to enhance quality and clarity.

·Document key learnings, implementation challenges, and emerging opportunities throughout the project cycle.

4.     Monitoring, Evaluation, and Learning

·Work closely with the Monitoring and Evaluation Unit to implement M&E plans, track indicators, and collect relevant data.

·Facilitate regular project reviews, reflection sessions, and after-action reviews to assess performance and inform decision-making.

·Contribute to the development of tools and methodologies to assess project impact and effectiveness.

·Ensure that beneficiary feedback is systematically collected and integrated into project adaptation processes.

5.     Team Leadership and Staff Supervision

·Supervise project team members and provide day-to-day leadership, direction, and support.

·Conduct regular check-ins and performance reviews with project staff, fostering a culture of accountability and learning.

·Identify capacity-building needs and coordinate relevant training and coaching for team members.

·Ensure a safe, inclusive, and productive working environment in line with Resonate’s values.

6.     Fundraising and Stakeholder Engagement

·Identify and pursue funding opportunities in coordination with the senior management team, contributing to the development of concept notes, proposals, and donor engagement strategies.

·Represent the organization in fundraising meetings, donor briefings, and stakeholder forums, articulating project achievements, needs, and alignment with donor priorities.

·Engage with relevant ministries, local authorities, and civil society actors to foster collaboration, ensure local ownership, and position the organization as a trusted implementing partner.

7.     Communication and Visibility

·Liaise with the organization’s Media and Communications Officer to ensure regular documentation and dissemination of project activities.

·Provide accurate and timely information to support visibility, outreach, and knowledge-sharing efforts.

·Ensure that all external communications reflect the values and voice of Resonate Yemen Foundation.

8.     Other

·Undertake any additional tasks assigned by senior management in line with the role and organizational needs.

·Remain flexible and responsive to evolving responsibilities, recognizing that this job description is not exhaustive.

Qualifications Requirements

·A Bachelor’s degree in social sciences, business administration, project management, or a related field is required; a Master’s degree is strongly preferred.

·Minimum of 5 years of professional experience in project or program management, with at least 3 years within development or humanitarian sectors.

·Proven experience in preparing and managing project budgets in compliance with donor and organizational requirements.

·Fluency in both Arabic and English (spoken and written) is essential.

·High level of proficiency in Microsoft Office applications, particularly Word, Excel, and PowerPoint.

·Ability to work effectively under pressure, in fast-paced work culture.

SUBMISSION GUIDELINES

• The application should consist of a one-page cover letter and detailed resume or CV. 

• Applications submitted after July 26,2025 will not be considered. Only shortlisted candidates will be contacted.